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ARTICLE I: NAME
The name of this organization shall be the Texas A&M University-Kingsville Accounting Society.
ARTICLE II: PURPOSE
The purpose of this organization shall be:
a)to further the interest and understanding of accountancy among its members.
b)to promote a more cordial relationship among practicing accountants, accounting instructors, and students of accounting.
ARTICLE III: MEMBERSHIP
Section 1 Membership is open to students of all majors.
a)Members must pay dues set out in ARTICLE VIII.
b)Members must maintain minimum involvement in Society activities.
c)Persons who meet (a) and (b) above are considered to be “members in good standing”.
Section 2 Honorary life membership may be extended to any person so designated by two-thirds (2/3) vote of members present.
Section 3 Only members as set out in ARTICLE III, Section 1, shall have the right to hold office and serve on committees.
Section 4 Only members as set out in ARTICLE III, Section 1, shall be given the right to vote.
Section 5 Students who have left the University may be Associate members by paying $5 a year.
Section 6 Sustaining Life Membership may be extended to any person paying $50, which will place their name on the Sustaining Life Membership Roll for the duration of the Accounting Society at A&M University-Kingsville.
a)All of the money received from the Sustaining Life Member Fund shall be placed in an endowment fund to be used for scholarships presented in the name of the Accounting Society.
b)A certificate shall be presented to the Sustaining Life Member, designating him/her as such.
Section 7 Century Life Membership may be extended to any person by paying $150, which will place their name on the Century Life Member Roll for the duration of the Accounting Society.
a)All of the money received from the Century Life Member shall be placed in an endowment fund to be used for scholarships presented in the name of the Accounting Society.
b)A certificate shall be presented to the Century Life Member, designating him/her as such.
ARTICLE IV: OFFICERS
Section 1 The officers of this organization shall consist of:
a)President
b)Vice President
c)Secretary
d)Treasurer
e)Public Relations Coordinator
Section 2 Duties of the officers will be as follows:
a)The President shall preside over all meetings of the organization and he/she shall be ex-officio member of all committees.
b)The Vice President shall assume the duties of the president in his/her absence at meetings and shall be standing chairman of the program committee. He/she shall serve as the President’s advisor and consultant on procedural matters, and keep order during meetings
c)The Secretary shall take accurate notes of whatever business comes before the assembly, and shall prepare minutes from these notes. The secretary will maintain an accurate roll of members paid and in good standing for electoral purposes. He/she shall be ready to take the presiding officer’s place in the absence of both the President and Vice-President.
d)The Treasurer shall be the official custodian of all revenues and disbursements. He/she is responsible for maintenance of the general ledger, delivery of monies to and from banks and/or the university agency fund, and the preparation of financial statements used by the organization.
e)The Public Relations Coordinator shall serve as marketer and historian of the organization. He/she shall be responsible for the release of all news articles concerning the organization to outside publications. He/she shall keep photographic documentation of all meetings and events. He/she will be responsible for all publicity. He/she shall attend University functions on behalf of the Accounting Society and promote new membership.
Section 3 Qualifications of Officers
a)The President and Vice-President shall be a junior, a senior or a graduate business major and a paid member in good standing for a minimum of two full previous semesters as of the date they take office.
b)The remaining officers shall be paid members in good standing during the semester in which elections take place.
Section 4 Election of Officers
a)Election procedure:
1.Nominations for each office will take place at the last regular meeting of the spring semester. Nominations will occur in the order of ranking of officers presented in ARTICLE IV, Section 1.
2.After the floor for nominations for each office is closed, the election for that office will take place immediately afterwards. Candidates for said office may briefly address the organization, and should be absent during the vote.
3.Votes will be cast by secret ballot and counted by the advisor
4.After the certification of votes, the winning candidate is announced, his/her name recorded in the minutes, and the nominations for the next lowest ranking office commences, using the above procedure.
5.This procedure continues until all offices are filled.
b)All officers elected at the last regular meeting shall take office the following Fall semester.
c)The officers shall hold their offices for a twelve-month period.
d)There will be at least one meeting between current officers and officers-elect to conduct transitory business.
e)Special elections will be held when necessary.
ARTICLE V: FACULTY SPONSOR
Section 1 The Accounting Society shall have at least one Sponsor, who is a faculty of accounting.
Section 2 In the case of vacancy, the Sponsor(s) shall be nominated by members of the Society, and majority vote will determine if the Society agree to ask them for his/her sponsorship. If the nominated faculty agrees to serve, he/she take assume Sponsor duties immediately.
ARTICLE VI: ADVISORY COMMITTEE
Section 1 The Society, in seeking counsel and advice from relevant faculty and business professionals during the course of its business, may choose to form an advisory committee for such purpose. There is no limit on size of such a committee
Section 2The power to create this committee is reserved for and solely at the option of the executive committee.
ARTICLE VII: MEETINGS
Section 1 Regular meetings shall be governed by the regulations of Texas A&M University-Kingsville.
Section 2 The President, with approval of the majority of the officers, may call special meetings.
ARTICLE VIII: DUES
Section 1 The dues shall be $25.00 per member, per school year, or $20.00 per member, per school semester.
Section 2 No member or officer shall collect dues or fees from themselves.
ARTICLE IX: QUORUM
A quorum shall consist of one-third of all members in good standing.
ARTICLE X: IMPEACHMENT OF OFFICERS
No officer shall be impeached unless a written resolution to that effect has been introduced at a regular meeting of the organization. It shall then require a two-thirds vote of the total membership at the next regular meeting to remove the officer(s) impeached.
ARTICLE XI: PARLIAMENTARY AUTHORITY
In all matters not covered by this constitution, Robert’s Rule of Order shall govern this organization.
ARTICLE XII: STANDING COMMITTEES
Section 1 An Executive Committee shall consist of the following:
a)President
b)Vice-President
c)Secretary
d)Treasurer
e)Public Relations Coordinator
Section 2 A program committee consisting of the following shall be appointed by the President:
a)Vice-President
b)Member
c)Member
Other temporary committees may be appointed by the President as required.
ARTICLE XIII: AMENDMENTS
No part of this constitution shall be altered or amended unless a written resolution to that effect has been introduced at a regular meeting. It shall then require approval of three-fourths of the members present at the next regular meeting to make it law.
Note: The term “member” as used throughout this constitution is defined in ARTICLE III, Section 1.
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